5. Maintain the Board as a well-functioning, balanced team led by the chair
The Board members have a collective responsibility and legal obligation to promote the interests of the Company and, are collectively responsible for defining corporate governance arrangements. Ultimate responsibility for the quality of, and approach to, corporate governance lies with the chair of the Board.
The Board (and any committees) should be provided with high quality information in a timely manner to facilitate proper assessment of the matters requiring a decision or insight.
The Board should have an appropriate balance between executive and non-executive directors and should have at least two independent non-executive directors. Independence is a Board judgement.
The Board should be supported by committees (e.g. audit, remuneration, nomination) that have the necessary skills and knowledge to discharge their duties and responsibilities effectively.
Directors must commit the time necessary to fulfil their roles.
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The Company is controlled by the Board of Directors. Mark Lappin, the Chairman, is responsible for the running of the Board and Graham Swindells, the Chief Executive Officer, and Andrew Nunn, the Chief Operating Officer, have executive responsibility for running the Company and implementing its strategy. All Directors receive regular and timely information on the Company’s operational and financial performance. Relevant information is circulated to the Directors in advance of meetings. All Directors have direct access to the advice and services of the Company Secretary and are able to take independent professional advice in the furtherance of their duties, if necessary, at the Company’s expense.
The Board comprises two executive directors and three non-executive directors. As noted on page 20 of our Report and Accounts for the year ended 31 December 2023, the three non-executive directors are considered by the Board to be independent of management. The Board believes that they continue to demonstrate an independence of character in the performance of their roles as non-executive directors. Their director’s fees are fixed, and they do not benefit from share option awards.
The Board is supported by the Audit, Remuneration and AIM Compliance Committee. The Committee Terms of Reference are available on the Company’s website and can be accessed from the Corporate Governance above.
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6. Ensure that between them the directors have the necessary up-to-date experience, skills and capabilities
The Board must have an appropriate balance of sector, financial and public markets skills and experience, as well as an appropriate balance of personal qualities and capabilities.
The Board should understand and challenge its own diversity, including gender balance, as part of its composition. The Board should not be dominated by one person or a group of people. Strong personal bonds can be important but can also divide a board.
As companies evolve, the mix of skills and experience required on the Board will change, and Board composition will need to evolve to reflect this change.
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The Directors are all identified together with a summary of their current and past experience, inter alia, how the Board as a whole contains the necessary mix of experience, skills, personal qualities and capabilities, on page 24 of the Report & Accounts for the year ended 31 December 2023.
Details of the Board’s support, internal advisory responsibilities, external advice and how each director keeps his/her skillset up-to-date can be found on page 20 of our Report and Accounts for the year ended 31 December 2023 respectively.
In February 2018, the Company split the role of the former Executive Chairman between the positions of Chairman and the current Chief Executive Officer, improving the balance of responsibilities within the Board.
The Chairman of the Board monitors the suitability of the Board’s composition on a continuing basis and will make recommendations to the Board as and when appropriate. Where new Board appointments are considered, the search for candidates is conducted, and appointments are made, on merit, against objective criteria.
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7. Evaluate Board performance based on clear and relevant objectives, seeking continuous improvement
The Board should regularly review the effectiveness of its performance as a unit, as well as that of its committees and the individual directors.
The Board performance review may be carried out internally or, ideally, externally facilitated from time to time. The review should identify development or mentoring needs of individual directors or the wider senior management team.
It is healthy for membership of the Board to be periodically refreshed. Succession planning is a vital task for boards. No member of the Board should become indispensable.
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The Board evaluates its performance as a whole informally, on an ongoing basis. This falls under the overall responsibility of the Chairman, taking into account the Financial Reporting Council’s Guidance on Board Effectiveness.
The chair of each Board committee is responsible for evaluating the performance of their respective committee in relation to the terms of reference of each of those committees, undertaken informally on an ongoing basis. Details of the results of the Board committee’s evaluations can be found on pages 21 and 22 of our Report and Accounts for the year ended 31 December 2023 respectively.
In addition, the individual performance and effectiveness of all Directors is considered prior to the proposal for each director’s re- election to ensure that their performance is and continues to be effective, that where appropriate they maintain their independence and that they are demonstrating continued commitment to the role, taking into account, inter alia, individual contributions towards implementing the Company‘s business strategy, the clarity of leadership, and the quality of information, presentations and support provided to the Board.
The evaluation procedures have been maintained and applied consistently over the years, reflecting the business activities of the Company. As a consequence of the process, there have been changes to Board composition that have resulted in a balanced and fit for purpose Board, comprising 2 executives and 3 non-executives.
The Chairman of the Board and the Board consider succession planning for Board and other senior management appointments as part of the evaluation process.
New directors stand for re-election at the Company’s first AGM following their appointment. Existing directors are required, if appropriate, stand for re-election every 3 years.
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8. Promote a corporate culture that is based on ethical values and behaviours
The Board should embody and promote a corporate culture that is based on sound ethical values and behaviours and use it as an asset and a source of competitive advantage.
The policy set by the Board should be visible in the actions and decisions of the chief executive and the rest of the management team. Corporate values should guide the objectives and strategy of the Company.
The culture should be visible in every aspect of the business, including recruitment, nominations, training and engagement. The performance and reward system should endorse the desired ethical behaviours across all levels of the Company.
The corporate culture should be recognisable throughout the disclosures in the annual report, website and any other statements issued by the Company.
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The Board seeks to maintain the highest standards of integrity and probity in the conduct of the Company’s activities. These values are enshrined in the written policies and working practices adopted by all employees.
As noted on page 17 of our Report and Accounts for the year ended 31 December 2023, an open culture is encouraged within the Company, with regular communications to staff regarding progress and staff feedback regularly sought. The executive directors work closely with the small number of employees, so the Board is well placed to assess its culture. The Board are prepared to take appropriate action against unethical behaviour, violation of company policies or misconduct.
The Company is committed to providing a safe environment for its staff and all other parties for which the Company has a legal or moral responsibility in this area. External consultants retained by the Company have reviewed our health and safety systems and procedures, and we have implemented their recommendations.
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9. Maintain governance structures and processes that are fit for purpose and support good decision- making by the Board
The Company should maintain governance structures and processes in line with its corporate culture and appropriate to its:
- size and complexity; and
- capacity, appetite and tolerance for risk.
The governance structures should evolve over time in parallel with its objectives, strategy and business model to reflect the development of the Company.
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The Company’s Corporate Governance Statement was included on page 19 of the Report & Accounts for the year ended 31 December 2023; which includes disclosures in relation to the QCA code.
The Corporate Governance Statement in the Report & Accounts for the year ended 31 December 2023 details the Company’s governance structures including information about the Audit Committee (pages 21 and 22), Remuneration Committee (pages 21 and 23), AIM Compliance Committee (page 21) and Share Dealing Policy (page 21), including summaries of the committees’ terms of reference (page 21).
The Committee Terms of Reference are available on the Company’s website and can be accessed from the Corporate Governance section.
The Chairman and the Board, with the help of guidance from the Company’s advisers, assess annually the appropriateness of the Company’s governance structures as the Company continues to develop. This ensures their continuing adequacy and relevance. The Chairman, Chief Executive Officer and Chief Operating Officer are jointly responsible for engagement with shareholders and other stakeholders. The Chief Executive Officer has overall responsibility for formulating, planning and implementing the Company’s strategy and the Chief Operating Officer has responsibility for all technical operational matters.
The Board is in constant communication and meets regularly. The following formal matters are reserved for approval by the Board:
- Formulating business strategy
- Determining policies and values
- Investing decisions
- Fundraising decisions
- Management appointments
At present the Board is satisfied with the Company’s corporate governance and as such there are no specific plans for changes to the Company’s corporate governance arrangements in the short-term. However, the Company is committed to the evolution of its corporate governance in line with best practice, to the extent the Directors judge it appropriate considering the Company’s size, stage of development and resources.
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